Upgrading to a new maintenance tracking system is more than just a software change—it’s a chance to transform your flight operations. For aviation operators still relying on outdated or fragmented tools, the decision often stems from a need to reduce costs, scale effectively, and boost data accuracy.
But making the leap to a modern, all-in-one solution like Veryon Tracking unlocks powerful, often unexpected benefits that elevate performance, streamline compliance, and optimize every aspect of your operation.
In a recent National Business Aviation Association webinar, industry experts shed light on how an end-to-end maintenance tracking platform like Veryon Tracking can help flight departments achieve these transformative outcomes.
Upgrading your maintenance tracking system isn’t a decision operators take lightly, but common challenges like high costs, limited scalability, outdated tools, and poor data management often drive it. These obstacles can make it tough to keep up with growing demands. When we polled a group of aviation professionals, they pointed to the biggest benefits of making the switch: saving money, scaling more easily, managing data better, and boosting efficiency.
Here are some of the top reasons why aviation professionals are making the change:
Switching to a more optimized maintenance tracking system enables organizations to better allocate resources and manage expenses. A modern system reduces the need for multiple software licenses, manual work, and inefficiencies often tied to outdated solutions. This leads to lower overhead costs and frees up financial and personnel resources to focus on other operational priorities.
As Justin Linscomb highlights, automation in modern systems replaces many manual tasks, reducing the time and money spent on redundant processes.
“One of the biggest challenges I’ve encountered with legacy systems is the manual effort involved in managing phasing or block inspection schedules. Each entry has to be manually captured and added, and whenever compliance updates or new requirements are introduced, forecasts must be recalculated. This constant change adds complexity and increases the risk of errors. In my view, automation is essential for effective maintenance management and planning. Missing manual entries or miscalculations in scheduling and forecasting can lead to overflights, which is precisely what we’re working to prevent through proactive maintenance planning.”
As operations grow, the ability to adapt is essential. We asked a group of aviation professionals how a new maintenance tracking system enhances scalability and flexibility compared to legacy systems. Most said that a new system provides significantly greater adaptability to evolving business needs.
As Peter Mortimer explains, legacy systems often struggle with scalability, especially if they require physical servers and complex IT infrastructure.
“Many legacy systems lack the integration capabilities needed in today’s environment. While it’s still possible to have a single solution for managing maintenance tracking, there are often other elements—such as your ERP system, HR software, or quality management tools—that still require integration."
In contrast, a cloud-based, scalable system allows organizations to expand their tracking capabilities with minimal disruption. This flexibility is critical for companies managing multiple aircraft, allowing them to add, remove, or modify fleet information effortlessly. For many operators, the scalability of a modern maintenance tracking system provides a foundation for long-term growth without constant system upgrades.
Accurate data is key to maintaining airworthiness, safety, and compliance. Legacy systems often fall short when it comes to tracking crucial information, which can lead to missed inspections or inaccurate reports. Modern maintenance tracking systems, however, improve data accuracy by reducing the need for manual entry and automating data capture. This automation helps eliminate the common mistakes that can come with manual record-keeping.
As Justin Linscomb put it, "Transitioning to a more modernized system offers improved tools that enhance data integrity. Templates are a big part of all of that, capturing all of the data. And you have the opportunity when switching systems to really audit everything you’re tracking on your aircraft."
New systems also support eLogbooks, making it easier to access data, stay compliant, and guarantee that everything is accurately recorded.
Upgrading to a modern maintenance tracking system offers users visual dashboards, real-time insights, and enhanced reporting features. This data visibility empowers managers to make timely, informed decisions that directly impact operational efficiency. Features like work order updates, eSignature functionality, and non-routine work tracking help maintenance technicians tackle issues swiftly, resulting in faster turnaround times and reduced aircraft downtime. With advanced analytics, these systems can forecast maintenance needs, reducing the risk of costly unplanned maintenance.
As Kim Watne shares, her experience transitioning to a system that provided real-time visibility into data across departments led to significant improvements in efficiency and collaboration.
“Previously, when we updated the system, we had to send documents and wait up to 24 hours for everyone to see the changes. Now, with the new system, updates are visible to everyone on the same day, significantly improving reporting, planning, and inventory management. When you have an integrated system that everyone can access and see in real time, it truly makes everything more efficient—and honestly, it makes the day a lot easier and more productive for everyone involved.”
By streamlining processes, manual data entry is minimized, and data integrity is significantly improved. This transition to an all-in-one solution also brings greater visibility across departments, offering real-time updates and more accurate reporting—ultimately driving better operational efficiency.
Switching to a more advanced maintenance tracking system does more than just improve the basics—they come packed with features that enhance operational efficiency, data accuracy, and compliance. Switching to a platform like Veryon Tracking helps users streamline their processes, make better decisions, and keep aircraft performing at their best.
With Veryon Tracking, managing and tracking maintenance is a breeze, whether it's for a single aircraft or an entire fleet. The intuitive, visual dashboards provide real-time updates on aircraft status and equipment, allowing users to act quickly on important maintenance events. This means less downtime and more productivity, helping your operation run smoothly.
Key features users will benefit from include:
Making the switch to a new maintenance tracking system isn’t without its challenges, especially when it comes to data migration and adapting to new workflows. But with the right approach—one that involves everyone in the process and lays out clear steps—the transition can go a lot more smoothly.
One of the most common hurdles is the manual data entry required to get everything into the new system.
As Justin Linscomb notes as well, "A lot of times the challenges with system integration... is that when you bring a new maintenance tracking platform on, it starts exposing things that you weren't necessarily tracking properly before or that you weren't tracking at all." At first, this may seem like a big headache—suddenly, you’re dealing with gaps in data that weren’t obvious before, like missing ATA codes or compliance issues.
While this initial exposure can be tough to deal with, it’s actually a blessing in disguise. These gaps are often areas for improvement that were flying under the radar before. So, while it might feel like extra work at the start, it’s an opportunity to get everything in line and running more efficiently.
Another challenge is integrating the new system with other tools you’re using, like inventory or ERP systems. This can require adjustments to your processes and responsibilities across departments, and not everyone loves change. But the truth is, the benefits of integration—things like better accuracy, improved forecasting, and smoother operations—quickly outweigh the initial bumps.
In the end, the extra effort required during the transition is a small price to pay for the massive efficiency gains and improved clarity you’ll get in the long run. It’s all about getting the system up and running properly, and once it’s there, it’ll make the entire process much more streamlined.
In a rapidly advancing aviation environment, sticking to a legacy maintenance tracking system can hold an organization back. Upgrading to an all-in-one solution like Veryon Tracking gives you the tools you need to stay ahead of the curve. With automation and advanced data management capabilities, you can eliminate the manual errors and inefficiencies that often come with outdated systems. Plus, a modern platform is built to scale with your organization, so as your operations grow, the system can evolve with you—no more outgrowing your tech or scrambling for upgrades every few years.
Now is the perfect time to embrace these advancements. Upgrading isn't just about adopting new technology—it's a strategic investment in the future success of your operations. An industry-leading maintenance tracking system doesn’t just help you keep track of your fleet—it enhances every part of your operation, from compliance and inventory management to flight operations and work order management. It’s a strategic move that will pay off in terms of efficiency, adaptability, and future growth. So, why wait? See for yourself how Veryon Tracking can improve the efficiency of your operations by booking a demo today.
Watch the full conversation about the benefits of switching maintenance tracking systems.